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Tips for Organizing Your Closet

When it comes to running a business from the home office or from an office building, one of the most important things is organization.  If things are not stored in an organized way, it can become almost impossible to find and retrieve the things that you need.  This is the reason that your closet and drawer space should be as well-organized as possible.  

The best way to organize your closet is by storing its contents in groups and categories.  This way, when you go back to find certain files or objects, you can first go to the group that they belong in and then to the category that they belong in.  Some of the most obvious categories are things like:  Accounting, Employees, Contracts, Work Orders, Project Management, etc.  There is nothing worse than looking for something that you know you have stored for safe keeping but have no idea where exactly you stored it.

 Once you have organized your stored items into groups, you can break each group down into smaller subgroups or categories.  For example, the Accounting group can have countless subgroups such as:  Receivables, Payables, Payroll, Taxes, etc.   When items are broken down into groups and subgroups, you should be able to find any document or stored item in a matter of seconds, instead of a matter of hours when you have no idea where to look.

 To really make a storage system of categories and subcategories work, you have to ensure that you and anyone that works with you stick to using this system strictly.  You can have a fantastic storage system set up but if files and documents are not actually filed away or placed in their home, the system will be of no effect.

 It is a good idea to file documents instantly upon completion, however, if this is not always possible, I recommend assigning time on a weekly basis; either on Friday afternoons at the end of the week or on Monday mornings, where used and completed documents are filed in their correct place. 

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